Visa Assistance Letters

We strongly encourage early application for a visa since the process can sometimes be quite lengthy through various embassies.

To obtain a visa to attend an IEEE conference, some embassies will request presentation of a letter from IEEE.  We will be glad to provide a soft copy (in PDF format) via email.  Please make your request to and provide the following information:

  • Your Contact Information:
    • Name
    • Company or University
    • Mailing Address
      • Number and Street
      • City
      • State/Province
      • Postal Code
      • Country
    • Telephone Number
  • Your IEEE Member Number (if applicable)
  • Your EDAS Paper Number (if applicable)
  • Your Registration ID Number (This 4-digit number will be included in the confirmation email message received upon paying your registration fees.  Your registration receipt will strengthen your request for a visa and we will reference it in our letter – it is also recommended that you take your registration receipt to your visa interview)
  • Your Passport Information:
    • Nationality
    • Date of Birth
    • Passport Number
    • Date of Issue
    • Date of Expiry